Meeting Details
- Date: May 7, 2026
- Time: Not Specified
- Location: Online (Zoom / Teams)
- Attendees: Core Team (Abhiram, Salman Faris, Jasim CM, Muhammed Jazeel M, Samad, Arundhathi Krishna, and others)
Agenda
- Secure official Maker Faire collaboration and brand guidelines
- Set up shared documentation and community pipeline trackers
- Formulate sponsorship tiers and marketing rollout schedule
- Discuss venue zoning layout and operational budget limits
- Define core team roles and responsibilities
Discussions & Key Decisions
1. Maker Faire Partnership & Licensing
The team discussed the licensing and coordination steps required to align the event with the official global Maker Faire brand.
- Outreach call: A meeting with Jennifer from Make’s team is planned to clarify branding guidelines and participation criteria.
- David (Make community manager) shared official contact details to facilitate onboarding.
- Branding release: Domain (
makerfaire.in) and public announcements will remain pending until official licensing is locked. - The team studied website handling and local adaptations in Hyderabad and Shenzhen to guide the Kerala edition.
2. Community & Partner Pipeline Management
To establish transparency and prevent duplicate efforts, a shared system has been put in place:
- Shared Drive: Created folders for financials, media assets, public sheets, and working designs.
- Curation Tracker: Created a central sheet to map 100+ maker organizations, sponsors, speakers, and volunteers. Edit access was assigned to prevent data duplicates.
- Portal Development: Abhiram is building a simple portal under the GitHub organization to house minutes and track outreach progress.
3. Sponsorship & Marketing Strategy
The committee reviewed requirements for the event prospectus and marketing campaign:
- Sponsorship Tiers: Agreed on three distinct tiers (Platinum, Gold, Silver) with customized deliverables.
- Speaker Sponsorship: Discussed coverage for speaker travel, accommodation, and workshop fees.
- Marketing Timeline: Will scale gradually: beginning with ecosystem curation, transitioning to community stories and team updates, and concluding with large public campaigns.
4. Experience & Venue Design
The team discussed building an engaging, interactive event flow rather than a simple festival structure.
- Layout: Proposed a central open stage bordered by experience stations, hands-on workshop tables, and community booths.
- Budgeting: Formulated a cost-conscious budget approach. Prior previous production estimates were INR 4.8 lakhs; the team intends to optimize this year’s budget while maintaining quality sound, minimal stage builds, and optimal safety lighting.
Action Items
- Schedule introductory call with Jennifer from Make’s team - Salman Faris - May 12, 2026
- Share official “Getting Started” Maker Faire playbooks - Salman Faris - May 10, 2026
- Finalize the draft of the Sponsorship Pitch Deck - Jasim CM - May 15, 2026
- Deploy the meeting minutes and ecosystem tracker portal skeleton - Abhiram - May 14, 2026
- Upload ecosystem contacts to the curation spreadsheet - Samad & Abhiram - Ongoing